Built for:
Your mileage, expenses and earnings in one place.
Track every shift, automatically capture work mileage and organise expenses as you go—so the records you need for Self Assessment are already waiting when tax time arrives.
Built for the way you work, with clear records you can review yourself or share with your accountant.
Free account setup · No card required
App showcase
Example figures shown for illustration.
What TaxBuddie offers
Less paperwork. A clearer picture of your work.
Track your shifts, turn bank payments into expenses and keep customer jobs organised. Here is the toolkit you can use in TaxBuddie today.
Pro marks a Pro feature. Driver, rider and trade tools follow your chosen work type.
Drivers & riders
Shift and mileage tracking
Keep the whole shift together, from the first mile to the last payment.
- Live shiftsUnlimited shift records with a running timer, pause and resume, earnings, tips and work apps.
- Automatic work mileageGPS tracking during active shifts, with odometer and manual entry options.
- Route evidenceChoose to save your GPS route and view the journey beside the shift record.
- Forgotten shifts and journeysAdd past shifts or standalone business mileage, including a journey purpose and optional job link.
Everyday business costs
Business expenses and receipt scanning
Capture costs while they are fresh and keep the evidence with the entry.
- Organised expensesChoose a category, date and business-use share; attach receipt photos and link costs to jobs.
- Smart Receipt ScanExtract receipt details to check before saving: five scans a month on Free, 30 on Pro.
- More room for recordsFree includes three standard expense records and unlimited mileage entries. Pro removes the standard-expense limit.
- Repeating costs ProSet daily, weekly or monthly expenses to repeat instead of entering them again.
Upload, review, save
Bank CSV imports: Smart Expense Inbox
Turn a bank CSV into expense entries without typing every payment by hand.
- Bank statement uploadsImport GBP CSVs, with automatic setup for recognised layouts including Monzo.
- Quick payment reviewSee who you paid, the amount and date. Choose Business to save or Personal to exclude, then move straight to the next payment.
- Receipt matching and duplicate checksLink an existing expense instead of adding it twice; repeat statement uploads are blocked.
- Original CSV backupKeep the uploaded statement privately with your records and download it later.
- Remembered choices ProReuse personal exclusions, business categories and business-use shares on later imports, with optional weekly reviews.
Know what your work brings in
Reports, imports and True Profit
Go beyond the headline earnings and understand the numbers behind your work.
- Flexible record viewsReview daily, weekly, monthly, quarterly, yearly or tax-year totals and share a CSV report.
- True Profit ProSee estimated take-home profit and hourly return after recorded costs, your tax reserve and vehicle wear settings.
- Insights and forecasts ProExplore earnings, hours, mileage, platform comparisons and tax-year estimates based on your records.
- Platform statement imports ProImport supported delivery or taxi CSV/PDF statements and check the entries before saving.
Delivery, taxi & private hire
Fuel, vehicles and taxi tools
Keep the practical details of running a work vehicle in the same account.
- Fuel Finder and fill-upsCompare nearby fuel prices using GOV.UK Fuel Finder and record your fill-ups.
- My VehiclesKeep vehicle details, running costs, MOT and service dates together, with servicing mileage reminders.
- Taxi mileage splitRecord paid passenger miles and unpaid positioning miles, then review both in Reports.
- Licence Centre for taxi driversTrack driving and taxi/PHV licences, Hire & Reward cover, inspections, DBS and medical due dates.
Trades & services
Jobs, quotes and invoices
Give every customer job one home, from the first quote to the final invoice.
- Customer jobs and deadlinesKeep site details, prices, notes, planned/active/completed status and paid/unpaid status together.
- Materials and suppliersRecord bought or customer-supplied parts, supplier receipts and whether items are charged to the customer.
- Quotes and invoicesCreate job-linked drafts, add customer details and notes, and email documents. View invoice PDFs and share from the mobile app.
- Job marginCompare job income with recorded materials and linked expenses so you can see what remains.
Keep good records throughout the week
Goals, reminders and rider community
Stay consistent with prompts and progress that fit the way you work.
- Personal work goals ProSet weekly or monthly targets for earnings, mileage and hours, and follow your progress.
- Smart reminders ProManage shift prompts, weekly summaries and record checks in the iPhone and Android apps.
- Weather heads-ups ProCheck local conditions and weather warnings before or during work.
- Rider Pulse and weekly league ProDelivery riders can share how busy work feels and take part in the weekly leaderboard.
- Milestones and trophiesKeep track of personal bests, recording streaks and achievements.
Web, iPhone & Android
One account, connected records
Review on your phone, organise on your computer and keep the same records.
- Across your devicesSync shifts, mileage, expenses, receipts, jobs and bank payment review progress to your account.
- Your preferencesChoose light, dark or system appearance, language and notification settings.
- Product news and supportRead the notification inbox and TaxBuddie Blog, check the changelog and send feedback.
- Start with FreeUse the core record-keeping tools, then explore Pro with a 14-day trial.
Put it to work on your next shift or job.
Create an account, try the core tools and choose Pro when you need more.
Built around your work
One place to sort the numbers behind the work.
Choose the workflow that fits your day, then keep the records that make your business easier to review.
For delivery drivers
Track delivery mileage and expenses as you work.
Keep shifts, earnings, work mileage, fuel, receipts and platform income together across your delivery and courier work.
See the delivery driver workflowFor taxi and private-hire drivers
Keep driving costs and records under control.
Organise passenger work, mileage, fuel, vehicle costs, expenses and receipts without rebuilding the numbers later.
See the taxi driver workflowFor tradespeople
Manage jobs, quotes, invoices and materials.
Keep customer details, job prices, materials, costs, payment status and receipts connected from quote to completion.
See the trades workflowNow built for trades and services
Jobs, quotes and invoices—connected from the start.
Builders, decorators, electricians, plasterers, plumbers and other trades can organise customer jobs, materials, expenses, receipts, quotes, invoices and payment status in one account.
Explore TaxBuddie for tradesPlan the job
Keep customer details, scope, price and quote together.
Track the costs
Record materials, suppliers, expenses and receipts.
Invoice and review
Update payment status and see the recorded job margin.
Do the work you love.
We’ll handle the numbers.
Simple pricing
Start with an account. Unlock more when you need it.
Free£0
Start keeping real records and try the core workflow before deciding whether Pro fits your work.
- Unlimited live shifts with a running timer, mileage driven, earnings and apps used kept together in each shift record
- Automatic GPS mileage while you work, with odometer and manual entry available whenever you need them
- An optional route map drawn from your GPS journey to support your mileage records for HMRC
- GOV.UK Fuel Finder and fill-up records
- Three standard expense records; unlimited mileage entries
- Five Smart Receipt Scans each month
- Bank CSV preview and matching to existing expenses
- Basic dashboard, record review and CSV reports
- Trade jobs, materials, quotes and invoice records
Pro£3.99/month
Keep every Free feature, save unlimited standard expenses and spend less time repeating the same admin.
- Everything in Free, including Fuel Finder
- Unlimited and recurring expense records
- 30 Smart Receipt Scans each month
- Advanced reports, True Profit and tax forecasts
- Supported platform statement imports
- Earnings, mileage and hours goals
- Smart reminders and weather warnings
- Rider Pulse and weekly leaderboard for delivery riders
- Smart Expense Inbox with remembered categories and weekly reviews
Planned features: the MTD Tax Centre and secure accountant access are in development and are not currently included as available Pro tools.
“I just want one place to track everything properly so I stop missing mileage and scrambling when tax time comes around.”
Early rider feedback shaping TaxBuddie
Ready when you are
Make your next shift easier to account for.
TaxBuddie provides record keeping and exports. It does not submit tax returns or MTD updates to HMRC.
Create AccountBefore you get started
Mileage, expense and business record FAQs
How the tools work, what Pro adds and where your records go.
Who is TaxBuddie for?
TaxBuddie helps UK delivery riders, couriers, taxi and private-hire drivers, tradespeople and other self-employed workers keep business records. Your chosen work type controls the tools you see.
Can I turn a bank statement into expense entries?
Yes. Upload a GBP bank statement in CSV format to the Smart Expense Inbox, including Monzo exports. Review outgoing payments, choose Business or Personal, and save approved business costs as expense entries. Your original CSV is kept privately with your account. Automatic bank connections are not currently available.
How does automatic mileage tracking work?
TaxBuddie records GPS work mileage during an active shift. You can also use odometer readings, enter mileage manually or add a standalone business journey with a purpose and an optional job link.
What does TaxBuddie Pro add?
Pro adds unlimited standard expenses, 30 receipt scans per month, recurring expenses, remembered bank CSV choices, True Profit estimates, advanced insights, work goals and supported smart reminders. Free includes unlimited shifts and mileage, CSV report exports, trade job records, three standard expenses and five receipt scans per month. You can explore Pro with a 14-day trial.
Do my records sync between the app and website?
Yes. Use the same account on web, iPhone and Android to access synced shifts, mileage, expenses, receipts, jobs and bank payment review progress.
Can I manage trade jobs, quotes and invoices?
Yes. The Trades workspace keeps customer details, job status, materials, receipt evidence, quotes, invoices, payment status and job margins together. Mobile invoice PDFs can be shared with customers.
Does TaxBuddie submit tax returns or MTD updates?
No. TaxBuddie provides record keeping and CSV exports. It does not submit tax returns or MTD updates to HMRC. MTD Tax Centre and Accountant Access are planned features, not currently available tools.
Practical record guides
Make your records easier to review.
Meet TaxBuddie
TaxBuddie is a record-keeping app for UK drivers, riders and tradespeople, created by Raheem Shah at Pluto Software Solutions. Organise work, income, expenses, receipts and useful business documents in one account.
TaxBuddie provides record keeping and exports. It does not submit tax returns or MTD updates to HMRC.