Track complete shifts
Record start and finish times, journey details, running fares, platforms used and final shift totals.
TaxBuddie driver tracker for UK taxi & private-hire drivers
Mileage and expense tracking for UK taxi and private-hire drivers.
Track fares, working hours, journeys, driver costs and receipts from one synced account—whether your work comes from platforms, direct bookings, account jobs, or all three.
✓ Free account setup✓ 14-day Pro trial✓ £3.99/month after trial
Less admin between shifts
Bring scattered driver records together.
Platform statements, card payments, cash fares, fuel receipts, insurance renewals and servicing invoices can quickly become difficult to follow. TaxBuddie gives them one consistent home.
Log work while it is fresh, then review the full picture by week or month.
See what you really earned
Review gross fares alongside costs and hours so you can understand which shifts were worthwhile.
Keep evidence attached
Store receipt evidence with each expense instead of searching your glovebox, camera roll and email later.
How it works
From first journey to shift summary.
Quick to update between jobs and detailed enough to build a useful record throughout the year.
Before your first fare
Start the shift
Add your start odometer, choose the platforms you expect to use and begin the timer.
While you’re working
Keep totals current
Add running earnings and costs as you go. Your active shift can resume when you return to the app.
When you park up
Finish and review
Enter your end mileage and final fares, then review profit, hours, expenses and exportable records.
Records that match taxi work
Keep the detail your business actually produces.
Different drivers have different costs and booking mixes. TaxBuddie helps you capture the source documents and work details; you or your adviser can then decide what is allowable for your circumstances.
Create your accountVehicle and journey records
Business mileage, odometer readings, parking, tolls, cleaning, servicing and other vehicle-related records.
Work and platform costs
Platform fees, phone costs, software, card-processing charges and equipment used for the business.
Driver overheads
Private-hire or taxi insurance records, licensing-related costs, accountancy and other professional expenses.
Mixed-source income
Bring together app fares, direct bookings and other driving income for a clearer gross-income record.
Self Assessment & MTD
Know what your records need to support.
Rules depend on your circumstances. Use HMRC’s official guidance or speak to a qualified adviser before deciding how to report an expense.
The £1,000 gross-income test
If your total gross trading income is more than £1,000 in a tax year, you will usually need to tell HMRC. Other circumstances can change the answer.
Use HMRC’s checker ↗Mileage or actual costs?
HMRC has different methods and eligibility rules. For example, simplified mileage is not available for vehicles designed for commercial use such as black cabs or hackney carriages.
Read HMRC vehicle guidance ↗Digital records are being phased in
MTD for Income Tax began in April 2026 for qualifying income over £50,000, with further thresholds scheduled for 2027 and 2028.
Check when MTD applies ↗TaxBuddie’s role
TaxBuddie organises driver records and exports. It does not submit tax returns or MTD updates to HMRC. You remain responsible for registering and filing when required.
Inside TaxBuddie
The same toolkit, tailored to driver records.
Bank CSV expense inbox
Upload a GBP bank CSV, mark payments Business or Personal, match existing receipts and save approved costs. Keep the original statement privately in your account.
Fuel Finder and vehicles
Compare nearby fuel prices, log fill-ups and keep running costs, MOT dates and service records together.
Taxi Licence Centre
Track driving and taxi/PHV licences, Hire & Reward insurance, inspections, DBS and medical due dates.
Flexible reports
Review earnings, mileage, expenses, profit, hourly rate and tax-pot guidance across useful date ranges.
Statement imports
Upload supported platform statements, review imported rows and keep source files linked to your records.
Clean exports
Export CSV report data and keep receipts and original statements alongside it for your own review or your accountant.
Useful reminders
Use optional weekly, peak-time and end-of-day prompts to reduce missing shifts and forgotten records.
Driver goals
Set targets for earnings, mileage or hours and follow your progress without building another spreadsheet.
Synced account
Keep your records against one account so they can follow you across supported browsers and devices.
Simple way to get started
Try the complete driver toolkit for 14 days.
Create an account free, activate the Pro trial and see whether cleaner shift records save you time before paying.
Then£3.99per month
cancel anytime
Start Trial cancel anytime
Questions from drivers
Taxi driver FAQs
Clear answers before you decide whether TaxBuddie fits your work.
Can I separate paid and unpaid taxi mileage?
Yes. Record paid passenger miles and unpaid positioning miles, then review both in Reports alongside your shift earnings and hours.
Can I import a bank CSV to review driver costs?
Yes. Upload a GBP bank CSV, review outgoing payments, match existing receipts and save approved business expenses. Personal payments stay out of your expense totals. Pro can remember choices for the same payee on later statements.
Is this only for app-based drivers?
No. TaxBuddie can organise records from ride-hailing platforms, local operator work, airport runs, account jobs and direct bookings. It is designed around self-employed driving records, not one platform.
Can I record cash and app fares?
Yes. The goal is to keep the different sources of your driving income together, including supported statement imports and manually recorded totals.
Does TaxBuddie decide which expenses I can claim?
No. It helps you record costs and store evidence. Allowability depends on your circumstances and the method you use, so check HMRC guidance or ask a qualified tax adviser.
Can I give the records to my accountant?
You can export CSV report data and retain receipts and original statements to help your accountant review the records.
Does TaxBuddie file with HMRC?
No. TaxBuddie organises records and exports but does not submit tax returns or MTD updates to HMRC.
Ready when your next shift starts
Keep your driver records clear from day one.
Create your account, try the full toolkit for 14 days and decide whether it earns its place.
TaxBuddie is a record-keeping tool and does not provide financial or tax advice.Practical driver guides
Make your records easier to review.
Meet TaxBuddie
TaxBuddie is a mileage and expense tracker for UK drivers and delivery riders, created by Raheem Shah at Pluto Software Solutions. Organise shifts, earnings, mileage, expenses and receipts in one account.
TaxBuddie provides record keeping and exports. It does not submit tax returns or MTD updates to HMRC.